Claim Appendices and Editing

You may have completed a good narrative to tell the story of your claim and you may be thinking that your job is almost done, so it may now be submitted to the respondent for review. Unfortunately, this is not the case because in order for your claim to succeed, it must comply with the following Key Points:

  • Ensure that the submission is a stand-alone document;
  • Assume that the reviewer has no prior knowledge of the project or circumstances.

It must be remembered that the onus is on the claimant to prove that there is entitlement to an award and the amount of the award and in order to do this, it is necessary to prove that every fact relied on in the claim and every statement made is correct. It will also be necessary to prove that supporting calculations are accurate and correct. To do this we need to submit evidence.

Evidence may comprise some of the following:

  1. Project records – correspondence, notices, minutes, logs, certificates, reports and the like;
  2. Programmes;
  3. Photographs;
  4. Drawings;
  5. Measurements;
  6. Evaluations;
  7. Cost calculations:
  8. Substantiation of the costs included in the cost calculations;
  9. Extracts from the contract;
  10. Extracts from documents providing authority.

The best way to present this supporting information is in an appendix to the claim. When compiling the appendices, we must make sure that each document is clearly located, identified and indexed, so that the appendices comply with another key point, which is to make the reviewer’s job as easy and pleasant as possible.

The Institute of Construction Claims Practitioners has a detailed paper on this subject. To request a copy, please send an email with your contact details to with “Appendices” in the subject line.

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